Student Records

Student Records Retention

This institution permanently retains the transcripts of students as required by the Standards of Accreditation of ACCSC and section 94900(b) of the California Education Code.  The school maintains a permanent educational record for all currently enrolled students that consists of all admissions, academic, and financial records and information upon which a student’s enrollment is based.  At a minimum, the institution maintains current records on campus for five years after a student’s date of completion or withdrawal.  The school also maintains student financial records related to financial aid, tuition and fee payments, and tuition refunds for a minimum of five years. In addition, the institution maintains records relating to federal financial aid programs as provided by federal law.  All of these records (physical or electronic) are securely maintained and protected against damage or loss (e.g., fire, water, theft, tampering, etc.).

Confidentiality of Student Records

The Family Educational Rights and Privacy Act (FERPA), a Federal law, requires that Stanbridge University, with certain exceptions, obtain your written consent prior to the disclosure of personally identifiable information from your education records.  The university, however, may disclose appropriately designated “directory information” without written consent, unless you have advised to the contrary in accordance with the university’s procedures.

The Notification of Student Rights Under FERPA is available on the Stanbridge University Website (FERPA Link).

Upon receiving academic records or personal information, Stanbridge University personnel assume the responsibility of maintaining the security and privacy of these records. To assure this security and privacy, it is the responsibility of the campus Registrar to allow only campus personnel with specific needs (determined by job function) access to this information.

In instances where an individual or organization outside Stanbridge University (other than those with specified legal permission) request access to student academic records or personal information, the campus Registrar must obtain a written authorization from the student for the release of the information.

Please note: in the case of a student who is not above the age of eighteen, “individual” does include the student’s parents, regardless of their financial relationship with the institution or student.